Enrollment
Management Business Process
(Revised 11-3-10)
Overview
Students
may enroll online using MyCerritos or in–person at Admissions. Previously,
students were able to enroll using Falcon Phone; however, effective Spring 2010,
Falcon Phone was eliminated due to budgetary constraints. Students experiencing difficulty enrolling
online using MyCerritos may visit the Academic Support Center in the Learning Resource Center.
Prior
to the start of a session, students may enroll in a class which is “Open” and
can be placed on a paid Wait List if a class is “Closed”. As openings occur, the auto-enroll function in
PeopleSoft moves students from the Wait List up to enrolled status. During the “Instructor Initiated Add” period
at the start of a session, instructors should continually check their rosters
in Rosters+ for added and
dropped students as this information changes frequently. Once the session has
started, students are no longer permitted to add classes, and may only drop a
class.
Instructors
are able to manage enrollment in their classes online using Rosters+.
Instructors may:
Rosters+ is being continually
improved based on the needs of instructors.
Some recently added features include indicating student Holds, Major,
Minor, and transfer status.
If,
for some reason, an instructor can't get into Rosters+, the division secretary, dean, or
department chair should be contacted, as they will have access to all
appropriate rosters which can be printed at the request of an instructor. On campus computer access to Rosters+ and technology training and support
for Rosters+ are available in the
Innovation Center in the Learning Resource Center.
Holds
Holds
are periodically placed on students’ records by various departments on
campus. The most commonly encountered
Holds are:
·
Holds
from Counseling where the
development of an Educational Plan is required to remove the Hold. This type of
Hold occurs when a student is put on academic probation. Instructors should
advise students with Educational Plan Holds to visit their Counselor to
determine the steps that need to be taken to remove the Hold.
·
Holds
from Financial Aid for issues such as
overpayment.
·
Holds
from Admission and Records for outstanding debt
or bad address.
Holds
result in a student being unable to add or drop classes, and order
transcripts. A student should attempt to
clear the Hold right away as it may take time to clear up the condition that
caused the Hold and then more time for the Hold to be removed from the student’s
record. Some Holds are removed
immediately, while others are removed by a manual batch process periodically
throughout the semester.
Holds
are visible and defined for the student in MyCerritos. To view Holds, a
student logs into their MyCerritos account, then clicks on the link for Student Center under the “One Stop”
banner. Once the student has clicked on
the Student Center link, the “Holds”
textbox can be seen in the top right hand corner. Directly below the “Hold” textbox is an
additional textbox called “To Do List” that indicates any actions that the
student needs to take, such as turning in Financial Aid paperwork. Holds are
also visible, but not defined, for the instructors in Rosters+ next to each student’s name. If an instructor sees that a student has a
Hold next to their name in Rosters+, the instructor
should tell the student, “You have a Hold, please review your ‘Holds’ and ‘To
Do List’ in your MyCerritos account.” For assistance with Holds, students can visit
the Academic Support Center in the Learning Resource Center or the appropriate
office in the “One Stop Center” in the Administration Building, as there are
computers and assistants in the lobby.
Enrollment
Appointments and Enrollment Dates/Hours
Enrollment
appointments are generated in PeopleSoft approximately 1 month prior to the
commencement of enrollment. Appointments
will be assigned regardless of Holds; however, enrollment will be blocked
pending the removal of the Hold.
Students may enroll anytime on or after their scheduled appointment date
and time and only during published enrollment hours during valid enrollment
dates. The hours during which the
enrollment engine of PeopleSoft is turned on for student enrollment are listed
in the Schedule of Classes in the section entitled “Calendar of Important
Dates”. Currently, these hours are:
|
MYCERRITOS
APPLICATION/ENROLLMENT HOURS |
||
|
|
Monday
– Saturday |
2
am – midnight |
|
|
Sunday |
8
am – midnight |
The
dates during which students may add and drop classes and place their names on
the Wait List are listed in the Schedule of Classes under “Calendar of
Important Dates”. These dates vary by
session (18–week, first 9–week, etc.).
The most up to date information can be found online at the Admissions web page.
The
date and time of the enrollment appointment as well as the maximum units the
student may take are visible to the student in MyCerritos. To view the enrollment appointment (day and
time), a student logs into their MyCerritos account, then clicks on the link for Student Center under the “One Stop”
banner. Once the student has clicked on the Student
Center link, the enrollment appointment can be seen in the top right hand
corner, appearing in a textbox labeled “Enrollment Dates” shaded with yellow
highlighting. This textbox is located
directly below the “Holds” and “To Do List” textboxes. The “Enrollment Dates”
textbox indicates the earliest day and time a student may enroll in classes for
a particular term. Students may obtain
additional information about their enrollment appointment by clicking on the Details link in the “Enrollment Dates”
textbox. By scrolling down this screen,
students can see open enrollment dates by session and view their unit
enrollment limits, including maximum total units, and maximum Wait List units.
For students unable to enroll in a class because their maximum enrollment unit
limit (or Wait List unit limit) has been reached, it is possible, in certain
situations, to get this number increased to accommodate the class trying to be
added. Students should be advised by
their instructors that they can make the request for additional units to any
counselor during the beginning of the term. If approved, the counselor can
change the student’s unit limitations in PeopleSoft. Once this is done, the student should be able
to enroll in the desired class through MyCerritos.
Student
Enrollment
Students
wishing to enroll in a class must first log into their MyCerritos account and click on
the link for Student Center under the
“One Stop” banner. A student then adds
each class to their Shopping Cart (Step 1 of 3) and then continues to click
through Step 2 of 3, and Step 3 of 3 as classes are transferred from the
Shopping Cart to the students’ class schedule.
In order for a student to become successfully enrolled, the class must
be Open, and all eligibility conditions must be met. The eligibility conditions checked by the
PeopleSoft engine at the time of a student becoming enrolled in a class are:
1.
Requisite(s)
met or currently in progress (prerequisites and/or corequisites)
2.
No
time conflicts with other courses
3.
Within
maximum enrollment unit limit
4.
Not
on academic or progress dismissal
5.
No
Illegal Course Repetition
6.
No
Holds
No
eligibility checks are performed when students add classes to the Shopping
Cart. The enrollment engine in
PeopleSoft only reports the first error that is encountered at the time of
enrollment. So, if a student addresses their issue and tries to enroll
again, they might encounter a secondary or tertiary issue. Enrollment successes and failures, as well as
the first corresponding error encountered, are clearly visible to the students
as they progress through Step 3 of 3.
If
a student is currently enrolled in a class that is a prerequisite for a subsequent
class they are attempting to enroll in, PeopleSoft assumes the student will successfully
complete the prerequisite class and will grant conditional access to the subsequent
class. Afterward, if it is determined that the student did not pass the
prerequisite class, thus not meeting the prerequisite, Admission and Records will manually drop
the student from the roster of the subsequent class. Instructors should advise
their students to check their grades in the prerequisite class at the beginning
of the semester to ensure eligibility in the subsequent class, as prerequisite
drops may be done manually by Admissions after grades are
received as late as a month or more into the semester. Students may check their grades by logging
into their MyCerritos account then
clicking on the View Grades link
under the “Quick Links” banner. Students
then follow the directions on the screen to access their grades for a
particular term.
Most
students are able to successfully enroll online using MyCerritos. However, sometimes PeopleSoft blocks
enrollment for a student in MyCerritos. If
the student is eligible for enrollment, the problem can be fixed with a manual
override of PeopleSoft in Admissions. Some frequently encountered situations are:
Wait
List
A
paid Wait List is established for all classes, where normal enrollment fees
apply, including lab fees. The size is
the greater of the following two conditions: 20% of the course enrollment limit
(Class Max) or 10. Once the enrollment
limit has been met, students will be offered a Wait List position. The last
date for a student to add their name to a Wait List is 11:59 pm before the
first day of the session. Once all
positions on the Wait List have been used, students will be advised that the
class is Closed. Waitlisted students are
required to attend the first class meeting (including mandatory orientations,
if applicable), or they may be dropped by their instructor as a “No Show”. The Wait List in Rosters+ is purged at the
end of the “Instructor Initiated Add” period.
Eligibility
for enrollment on the Wait List is verified prior to a student adding their
name to the Wait List. This is different
than the conditions that must be met to determine eligibility for enrollment
into the class as an enrolled student.
The eligibility conditions checked by the PeopleSoft engine at the time
of a student placing their name on the Wait List are:
1.
Requisite(s)
met or currently in progress (prerequisites and/or corequisites)
2.
No
time conflicts with other classes
3.
Within
maximum Wait List unit limit
4.
Not
on academic or progress dismissal
5.
No
Holds
If
a student's situation changes from the time they were first added to the Wait
List, they are not removed from the Wait List. For example, if a Hold is placed
on a student’s account after Wait List placement – the student is not removed
from the Wait List. However, as the
auto-enroll engine of PeopleSoft tries to move the student up to enrolled
status as openings occur, the student stays on the Wait List until the Hold is
removed, as other students eligible for enrollment jump over the student with
the Hold.
Students
eligible for enrollment will be moved from the Wait List to enrolled status as
seats become available via the auto–enroll function in PeopleSoft until 11:59
pm before the first day of the session.
Waitlisted students should continually check their enrollment status by
logging into their MyCerritos account and checking to see if they have been moved up
from the Wait List to enrolled status. Students
can view the enrollment status (Enrolled, Wait List, Dropped) by clicking on
the link for Enroll/Drop Classes
under the “Quick Links” banner and then scrolling down to the bottom of the
page where their academic schedule is listed for the current term.
Closed
Classes
Once
the course enrollment limit (Class Max) is met, and the Wait List is full,
students are advised that the class is Closed for enrollment. Enrollment in an individual class may also be
stopped at any time by the Division Dean. Once a class is Closed, students must
petition the instructor to be added to the class. Instructors can add students from the Wait
List and add petitioners by using the Instructor Add tab in Rosters+.
Instructor
Adds
The auto–enroll function in PeopleSoft, which moves eligible
students up from the Wait List to enrolled status as openings occur, runs until
11:59 pm prior to the first day of the session, and does not run again for that
term. After the auto-enroll function in
PeopleSoft ceases, instructors can use the Instructor Add tab in Rosters+ starting the first day of the session
to add students (Waitlisted and petitioners) into their class. The last
day for an instructor to add a student via the Instructor Add tab varies by
session length, and is clearly indicated in Rosters+ next to the Send Add button. For
18-week classes, this functionality in PeopleSoft lasts for the first two weeks
of the semester.
Instructors
should add students from the paid Wait List first, in the order listed, until
exhausted, before adding petitioners.
Students are notified of their Wait List position number at the time of
registration and have informed expectations of getting into the class. Since students have paid to be on the Wait
List, deviations from this add order may cause problems of equity and fairness
covered in the open access portion of Title V.
Instructor
initiated adds via the Instructor Add tab override the Class Max enrollment
limit set in the computer. The old
practice of having the Division Dean increase the Class Max is no longer
necessary nor advised. Instructors are encouraged to take into consideration
the number of available chairs and class attrition rates in deciding to exceed
the Class Max. Enrollment above the
Class Max is at the discretion of Admissions and the Division
Dean, as enrollment in the class can be stopped at any time by both Admissions and the Division
Dean. Consequently, any decision to
exceed the Class Max should ideally be made in consultation with the Department
Chair and/Division Dean, and be consistent with Departmental/Divisional policy.
Auto-Enroll
from Wait List to Enrolled List & Instructor Adds – Not Working
If
the auto-enroll function in PeopleSoft is not adding students to the Wait List prior
to the first day of the session, or the Instructor Add tab did not enroll a
student within the 24 hour time frame it takes for processing the add, the
faculty member should check for the following issues within Rosters+ by clicking on the Student ID Number
of the student that did not get added.
This will identify the first error encountered when attempting to enroll
a student, which include:
1.
Requisite(s)
not met (prerequisites and/or corequisites)
2.
Time
conflicts with other classes
3.
Exceeded
maximum enrollment unit limit
4.
On
academic or progress dismissal
5.
Illegal
Course Repetition
6.
Holds
For
all students, a “Transaction Log” of enrollment transactions (successes and
failures) is available under the Roster tab by clicking on the student ID next
to each student’s name. Reasons for enrollment
failures, such as “Requisites not met for class” and “Course previously taken,
enrollment not allowed”, are clearly visible in this “Transaction Log.” If the student in the 1st position on the Wait
List is not eligible for enrollment in the class due to one of the above
reasons, the auto-enroll function in PeopleSoft will check the eligibility of
the student in the 2nd position, and will move them up if they qualify, and so
on.
Students
attempting to be added using the Instructor Add tab will be labeled either
“Enrolled” if the add was successful or “Not Enrolled” if the add was
unsuccessful for any of the above reasons.
A “Transaction Log” for these students is available by clicking on the
student ID next to each student’s name under the Instructor Add tab.
Adds
for Excessive Repeaters that are sent by using the Instructor Add tab will not
be processed, regardless of whether or not the student has an approved petition
on file with the Academic Records and Standards Committee. As PeopleSoft checks
eligibility for enrollment, the student will be rejected because they have
taken the class too many times. The Transaction Log for an Excessive Repeater will
show that the student was “Not Enrolled” and the reason will be listed as
“Course Previously Taken Enrollment Not Allowed.” If an instructor sees that a
student has received this error message next to their name, the instructor
should tell the student, “You have taken this class too many times, please see
a Counselor or talk to Admission and Records.” Excessive
Repeaters with approved petitions from the Academic Records and Standards
Committee cannot be added via the Instructor Add tab and must have their adds
processed manually in Admissions. If the session has
already started, and the instructor wishes to add an Excessive Repeater, the
instructor needs to authorized the add by signing a Change of Program form for the
student. The instructor signature is required at the bottom of the form where
it states “Staff use only”. The instructor should check the box marked
“Petition for Academic Records & Standards Committee” and then sign on the
line where it indicates “Instructor signature maybe [sic] required:”. Change of Program forms are available
in Division Offices, Admissions, and online on the Admissions and
Records forms page.
Student
and Instructor Initiated Drops
Students
may drop a class by using MyCerritos, provided the drop deadlines have not
passed. To drop classes using MyCerritos, the student logs in and then clicks on the
link for Enroll/Drop Classes under
the “Quick Links” banner.
Enrolled
and Waitlisted students who do not show up for the first scheduled meeting of a
class, including mandatory orientations, if applicable, may be dropped as “No
Show” by their instructor using the Drop Students tab in Rosters+.
Drops done via the Drop Students tab in Rosters+ trigger an automated email to the
instructor and student indicating that a drop has been initiated. Students who do not have an email address
listed in their MyCerritos account do not
receive notification of the drop.
Instructors should check their rosters in Rosters+ to see if the drop has been processed. If the dropped student has not been removed
from the roster within 24 hours, the instructor should contact the Help Desk at
X2166 or through email: helpdesk@cerritos.edu.
For lecture/lab linked classes, the drop should be initiated by the instructor in the “lecture” class. As the drop processes through, it will trigger a corresponding drop in the “lab” class. For classes with in the Learning Community program, the student will not be dropped unless all classes within the Learning Community are dropped. In this case, please contact Admission and Records for assistance, if necessary, to drop a student from all their Learning Community program classes.
When
students are dropped in Rosters+, the instructor
selects their choice of two drop codes depending on the reason for the drop:
1.
“No
Show” – generally available only the first week of classes
a)
“No
Show” is defined as a student (enrolled or Waitlisted) that did not attend the
first day of class (or mandatory orientation, if applicable);
b)
If
“No Show” is selected today’s date is set as the drop date. For 18-week classes, “No Show” drops are
available only during the first week of the semester;
c)
According
to the Cerritos College policy governing drops, Instructors shall clear their
rosters of “No Show” students no later than the second class meeting. For
online and/or for classes with no meeting patterns, instructors shall clear
their roster of "No Show" students by the end of the first week.
2.
“Drop”
– available up to the drop deadline specified in Rosters+ under the Drop Students tab
a)
“Drop”
is defined as a student that is excessively absent;
b)
If
“Drop” is selected, today’s date is set as the drop date;
c)
PeopleSoft
will automatically default the date to today’s date; however, if today is not
the correct drop date, an instructor can click the calendar icon and select the
correct drop date;
d)
“Drop”
dated on or before the “Last Day to Drop with a “W”” deadline results in the
class not appearing on the student’s transcript;
e)
“Drop”
submitted after the “Last Day to Drop with a “W”” deadline results in the
student receiving a grade of “W” in the class;
f)
According
to the Cerritos College policy governing drops, Instructors shall clear rosters
of “inactive students” no later than the 14th week of classes or 75% of the
term, whichever is less.
These important drops
dates and others are available on the Master Academic Calendar in Outlook.
In accordance with
Title V, Instructors …
·
must drop students
identified as “No Show”;
·
may drop students who
are excessively absent;
·
may NOT drop students for
poor academic performance.
Faculty should make
it clear in their syllabus what constitutes excessive absences during the
“Instructor Initiated Add” period (for 18-week classes this is the first two
weeks of the semester) and during the remainder of the semester.
Other
Drops
In
addition to students dropping themselves from a class and instructor initiated
drops for attendance reasons, Cerritos College also utilizes other types of
drops. The Drop codes used by Cerritos
College are:
1.
Drop for No Show – Instructor initiated drop for a student
(Enrolled or Waitlisted) who did not attend the first day of class (or
mandatory orientation, if applicable).
2.
Dropped for Non Payment – Admissions initiated drop when
a student fails to pay fees due within the specified time period. Students are dropped from all their classes
that generated the fees due.
3.
Prerequisite Drop – Admissions initiated drop done
when the student has not met the prerequisite.
This drop is processed manually after the term has started and backdated
to the first day of the session.
4.
Student Drop – Student initiated drop dated on or before
the “Last Day to Drop with a “W”” deadline.
5.
Instructor Initiated Drop – Instructor
initiated drop dated on or before the “Last Day to Drop with a “W”” deadline.
6.
Withdraw – Student initiated drop dated after the
“Last Day to Drop with a “W”” deadline.
7.
Instructor Initiated Drop, Withdraw – Instructor
initiated drop dated after the “Last Day to Drop with a “W”” deadline.
8.
Admin Drop – Admissions initiated drop when
necessary due to an administrative procedure, such as discipline or
circumstances beyond the control of the student.
9.
Cancelled Enrollment – Admissions initiated drop when
the course is cancelled (for any number of reasons). This type of drop is noted
to insure the student is not penalized and that a refund is given.
Information
about student drops is available to instructors in Rosters+ at the bottom of the page under the Roster
tab. Student names are indexed by drop
date with the most recent drop dates on top - see sample below:
|
Dropped
Students |
|
|
|
|
|
|
Student Name |
Student ID |
Drop Date |
Reason |
|
1. |
Smith, Jane |
1895625 |
Apr 15, 2010 |
Withdraw |
|
2. |
Barcelona,
Carlos |
1099103 |
Mar 17, 2010 |
Instructor
Initiated Drop, Withdraw |
|
3. |
Gonzales,
Sabrina |
1897467 |
Feb 23, 2010 |
Pre-Requisite
Drop |
|
4. |
Gray, Crystal |
1599615 |
Jan 25, 2010 |
Instructor
Initiated Drop |
|
5. |
Jones, Tom |
1590845 |
Jan 20, 2010 |
Student Drop |
|
6. |
Grey, Chris |
1599619 |
Jan 16, 2010 |
Drop for No
Show |
|
7. |
Villanueva,
Kevin |
1689475 |
Dec 10, 2009 |
Cancelled
Enrollment |
|
8. |
Monroe, Sarah |
1895713 |
Nov 31, 2009 |
Dropped for Non
Payment |
|
9. |
Johnson, Ralph |
1698712 |
Nov 23, 2009 |
Admin Drop |
Submitting
Grades in Rosters+
Student grades are submitted online by instructors
by using the Final Grades tab in Rosters+. The
earliest date at which grades may be submitted for a particular course, as well
as the last day grades may be submitted, are clearly indicated on this
page. These dates appear before and
after the list of student names and next to the Step 1 of 3: Enter Final Grades
button. This button is deactivated
during the session and only becomes active during the window available for
submitting final grades. Students that have been dropped with a grade of “W”
and students officially auditing the course do not appear on this list.
If the class is graded as “Pass/No Pass”, only these
two options will appear on the pull–down grading menu. If the class is graded as “Letter Grade”, the
instructor will have a choice of the following grades: “A”, “B”, “C”, “D”, “F”,
“FW”, and “I”. If a student has changed from Letter Grade to Pass/No Pass, then
their pull–down grading menu will reflect the Pass/No Pass options, instead of
the Letter Grade options. The “FW” grade
may be used by instructors for a student who did not pass the course because
they stopped participating in the course and did not officially withdraw by the
“Last Day to Drop with a Grade of ‘W’ deadline”.
Once the instructor has entered grades for all the
students on the list, they should click the Step 1 of 3: Enter Final Grades button.
If an instructor fails to enter a grade for one or more students a red error
message will appear in the upper left–hand corner of the screen. For students
with a grade of “F”, Rosters+ will prompt the instructor, with a red error message, to specify whether
or not the student participated in the class through the “Last Day to Drop with
a Grade of ‘W’” deadline. For students with a grade of “I”, Rosters+ will prompt
the instructor, with a red error message, to specify the “Default Grade” for
the student and the work that needs to be made up in order for the Incomplete to
be removed. The Default Grade for the
student is the grade that the student has earned so far in the course and will
receive on their transcript if they do not clear the Incomplete. Once the work has been made up by the
student, the Change of Grade form is used to change the grade.
Once the conditions indicating the error message(s)
have been removed, upon clicking the Step 1 of 3: Enter Final Grades button, a
new screen will appear. The pull–down grading menus will have vanished and each
student will have a corresponding grade.
The attendance information for a grade of “F”, and the Default Grade and
work that needs to be made up for a grade of “I”, will show at the bottom on
the screen below the list of student names.
Now the instructor is on Step 2 of 3: Confirm Final
Grades. The instructor should scroll down this screen and verify that all the
grades have been entered correctly. If a grade has been entered in error, an
instructor can use the “Back” button on their browser to go back to the
previous screen and fix the erroneous grade. (Hint: Some instructors find it helpful to print this screen and
verify the grades on a printed copy, rather than off of the computer
screen. Instructors just need to
remember to shred this document when they are finished, as it contains student
names and ID numbers.) If all the student
grades are correct, the instructor clicks the Step 2 of 3: Confirm Final Grades
Button.
The final grading screen will now appear, identical
to the previous “Step 2 of 3” screen, but with a Step 3 of 3: Send Final Grades
button. This is an instructors’ last
chance to change previously entered grades before they are submitted to
PeopleSoft for processing. If everything
is correct, the instructor should click on the Step 3 of 3: Send Final Grades
button to finish submitting grades online.
Instructors have 7 working days to provide the
following grading documentation to Admissions
and Records.
The Final Grade Report generated in Rosters+
contains web links for printing:
The Instructor
Grading Procedure from
Manual
Processes
Many
day to day student transactions require a manual override of PeopleSoft. These transactions require a paperwork trail,
and some require instructor and/or administrative signatures.
1.
Instructor
Initiated Processes
a.
Late Adds – Students still needing to be added into a
class after the instructor add deadline in Rosters+ has passed must fill out a “Late Add
Form.” This requires a signature from
both the instructor and the Division Dean prior to the 4th week of
class or 20% of the class. An additional
signature from the Dean of Academic Affairs is required at the 4th
week of class or 20%. Late Add Forms are
available in Division offices.
b.
Reinstatement – If a student has been dropped in error by
an instructor, a student may request that the instructor fill out and sign a
“Reinstatement” form. These forms are
available at the Faculty Desk in Admissions. The Transaction Log for a reinstated student
will reflect that the student was dropped by the instructor then subsequently
enrolled in the class by Admissions, for a second time. Reinstatement
forms require the signature of both the instructor and the student being
reinstated.
c.
Grade Change – If a student’s grade has been entered in
error in Rosters+ by the instructor, or
if the grade needs to be changed from an “Incomplete” to a letter grade, the
instructor must submit a “Grade Change” form.
Grade Change forms are available in Division offices and require the
signature of both the instructor and the Division Dean.
2.
Student
Initiated Processes
a.
Prerequisite Clearance – As a condition of eligibility for
enrollment, PeopleSoft checks to see if the student has met the course
perquisite(s). For students who did not take the prerequisite course(s) at
Cerritos College, the course prerequisite(s) can be met by:
i. Counselor Clearance – Students with High
School coursework, or coursework from another institution, that they believe
meets a course prerequisite, should bring their Unofficial transcript to a
Counselor to review. Students should clearly indicate to their Counselor which course
prerequisite(s) they wish to clear. The
Counselor will review the transcript and make a determination. It may take up to 10 business days for the prerequisite
to be cleared in PeopleSoft. Once the
prerequisite is cleared in PeopleSoft, the incoming Counselor Clearance loads
to the beginning of a student’s Unofficial transcript.
ii. Assessment Test – Most students take
an Assessment Test upon entering Cerritos College to determine initial
placement in Math, English, and Reading. Assessment, or Placement Tests, are
available throughout the year from the Assessment Center. Placement results
from an Assessment Test load at the end of a student’s Unofficial Transcript.
iii. Multiple Measures – If a student
believes that they possess knowledge and/or skills equivalent to the
prerequisite course, the student may submit a “Requisite Clearance Request
Form”. The student fills out the form,
attaches the necessary documentation, and submits the form to Counseling.
b.
Illegal Course Repetition – Students who have attempted
a class twice and received the following grade(s) or notation: “D”, “F”, “W”, “F/W”,
or “NP”, are blocked from enrolling in the same class a third time. They must file a “Petition to the
Academic Records and Standards Committee”, which can either be approved or
denied by the Academic Records and Standards Committee. If approved, students must follow the
directions on the form in order to enroll in the class. Enrollment must take
place in person at Admissions.
c.
Change of Program – Students processing add or drop
transactions in person in Admissions, instead of online
through MyCerritos, must submit a “Change of Program” form available
online and in Admissions. Enrollment via a Change of Program form must be done in
person for classes taken back-to-back in consecutive summer sessions or within
a single term, such as Fall, where the first class is a prerequisite for the
second class. Example: 9–Week 1 ENGL 20 trying to enroll in 9–Week 2 ENGL 52.
d.
Level/Section Change Form – Enrolled students
wishing to change to a different section of the same class (or level change to
a different class) within the same term may submit a “Level/Section Change” form. This requires the signature of both
instructors and the Division Dean. Level/Section Change forms are available
online and in Admissions. Add deadlines and department rules apply to
level/section changes. Please consult the Cerritos College
Class Schedule
or Cerritos College
Catalog for
more information regarding Level/Section changes.
e.
Pass/No Pass – Enrolled students wishing to change from
the letter grade option to the “Pass/No Pass” option must submit a “Pass/No Pass” form. Students may
select this option prior to the Pass/No Pass deadline, as listed in the Cerritos College
Class Schedule under
“Calendar of Important Dates”. The most
up to date information can be found online at the Admissions web page. Pass/No Pass forms are available
online and in Admissions.
f.
Audit – If a student wishes to Audit a class, they
need to fill out an “Audit” form available
online and in Admissions. Students wishing to
Audit must exhaust all means to enroll for Credit prior to requesting Audit
status. Students must wait until the first class meeting to request instructor
consent via their signature. Please consult the Cerritos College
Class Schedule
or Cerritos College Catalog for more information
regarding Audit.